W-O Excellence: Believe It!

The intent of this Code of Conduct is to promote responsible behaviour that creates a safe and orderly school environment. It is the belief of WODSS that everyone in our community must strive toward contributing to this goal. The objective is to develop a school community of:

  • Personal excellence
  • Responsible behaviour
  • Mutual respect
  • Concern for others
  • Co-operation with others

Students have a right to public education, but with this right comes personal responsibility. Students have a responsibility to know and to respect the rules and regulations of the school. Students are responsible for conducting themselves in an appropriate manner. Students are accountable for any inappropriate conduct whether in the school building, on school property, at a school-related event or activity, or while in transit to or from school. Persons who disrupt any teaching, administrative, or extracurricular activity shall be subject to such disciplinary measures determined by WODSS Administration.

Student Responsibilities

  • Be respectful of all individuals and property.
  • Bullying is NOT acceptable under any circumstance in any form.
  • Attend all classes daily, and be punctual in attendance.
  • Come to class prepared, and have appropriate working materials.
  • If a student has a spare period, he/she will be in the library or cafeteria, NOT in the halls.
  • Conduct himself/herself in a safe and responsible manner.
  • Be responsible for his/her work and behaviour.
  • Abide by the rules and regulations of the school and each classroom teacher.
  • Students are expected to choose appropriate dress and use proper language. T-shirts containing inappropriate messages or graphics are unacceptable.

WODSS Good Neighbour Policy

School-community relations are an important part of all our lives. The perception of our school depends on how we interact with our neighbours.
Respect for our neighbours and the communities on which we depend is an expectation of all of us.
Please remember to respect and to be courteous to all of our partners in education, including neighbours, bus drivers, business owners and law enforcement officers.

Personal Appearance and Dress

  • All clothing must be decent and appropriate and deemed so by WODSS Staff and Administration. Students in violation of the following rules will be asked to make their dress acceptable or be sent home to do so.
  • Clothing depicting or promoting racism, sexism, violence, alcohol or drug use and/or inappropriate language are not permitted.
  • Absolutely no bandanas or other gang-related items may be worn on school property at any time.
  • Clothing must cover the body appropriately from the shoulder level to the level of the fingertips on the legs, when the arms are fully extended along the person’s side.
  • T-shirts and shorts are acceptable but the abdomen, chest, back and underwear must be covered.
  • Jewelry that is inappropriate, offensive and/or harmful is prohibited.
  • Tube tops, low-cut tops, muscle shirts, tank tops and halter tops, etc. are not to be worn by students.


(ATTENDANCE LINE – 519- 634-5441)
If you call After Office Hours, Press 1 for Surnames A – K / Press 2 for Surnames L – Z

Regular attendance is a legal requirement and is an important part of each course. Teachers will keep a record of all absences for each class taught.

All student absences (full day or part day) MUST be validated in one of three ways:

  • Parent phones to notify the school of student’s absence
  • Secretary or VP phones home to verify the reason for absence is valid
  • Student provides a note to validate absence (notes must state the date of the absence, the reason for the absence, and must be signed by a parent/guardian).

Note: For absences longer than 15 consecutive days, a doctor’s note is required.

Absences are valid when they are necessitated by illness, dental/medical reasons, family emergencies, school-sponsored activities, or religious holidays. Whenever possible, arrangements with teachers and the office are to be made in advance. If you have given your student permission to miss a class, they must sign out at the Attendance Office and leave the building. Students are not allowed to be in the library or cafeteria during instructional periods once they have signed out.

Two detentions, twenty minutes each, will be given for each skipped class. Detentions will be served during the first part of lunch from 10:55 am to 11:15 am.

If a student misses a class, he/she must be responsible to validate the absence before attending that class again. When an absence occurs, the student must report to the office and receive a validation slip. Students should retain their validation slip throughout the day to show each of their teachers. Failure to produce a validation slip is an indication to the teacher that the absence was not valid.

Students are accountable for each and every absence. The onus is on the student to validate his/her absence and make up work for any missed class and to contact the teacher before any known absence.

Students who are 18 years of age or older MUST have an Adult Status Waiver Form on file in the Attendance Office in order to obtain authorization to validate their own absences.

Parents may legally withdraw a student from school for a short period of time (5 or more days) by completing the Temporary Student Withdrawal On Short-Term Basis Parent/Legal Guardian Request Form at least three days before the absence.


W-O is a caring community. If you experience a loss in your family, please contact the school to let us know.


At Waterloo-Oxford, we have a late policy in an attempt to reduce the number of students arriving late to class and therefore to improve student learning.
We ask staff and parents for assistance in discussing with students the importance of punctuality. This is important for academic success and it is valued by employers as a workplace standard; moreover, lateness interrupts classroom teachers and students.

Late Policy:

  • Students late to the first period must report directly to the late desk upon their arrival.
  • Students late for the third period (lunch) must report to the Attendance Office upon their arrival.
  • Students must receive an admit slip to enter class. If no admit slip is presented, the student will be sent back to the Attendance Office.
  • Students late to any other class during the day will report directly to the classroom teacher who will discuss the consequence.
  • Consequences for continued lateness are as follows as part of a progressive disciplinary model:

1-3 lates = warnings
4 lates = V.P. interview and call home
5 lates = detention and late letter sent home by the V.P. to be signed by the parent/guardian
6 lates = detention
7 lates = removal for that period
8 lates = detention
9 lates = detention, V.P. interview
10-12 lates = detentions, warning with call home
12 lates = suspension (progressive discipline)

Leaving School During the Day

  • All students who need to be excused from class during the day must come to the Attendance Office to sign out unless they are involved in school-sponsored activities. For students under 18, a note or phone call from a parent or guardian is required in order for a student to leave the building. Once signed out, students are to leave the premises immediately.
  • Students have the option to bring notes to the Attendance Office prior to their appointment time. They will then be given an excuse slip to give to their teacher to excuse them from class.
  • If a student becomes ill while at school, the student must report to the Attendance Office immediately.

National Anthem and Announcements

If you are in the hallways during the National Anthem and Announcements, you are to stand at attention without talking. Once announcements are completed you may continue on to your classroom.

Non-Tolerance Policy:

All schools within the Waterloo Region District School Board will strictly enforce consequences related to the following prohibited activities.

  • The use, possession or sale of alcohol or illicit drugs
  • The possession or use of weapons or items which are intended to be used as a weapon
  • Any physical assault, threat of assault, or intimidation
  • Any gang/youth group displaying a pattern of delinquent or disruptive activity
  • Any sexual, ethno-cultural and/or racial abuse, slurs or harassment (as defined in the harassment policy below)

Harassment Policy

The Waterloo Region District School Board will not tolerate expressions of racial, religious, sexual or ethno-cultural discrimination in any form by its students or staff.

Harassment is a form of discrimination that is humiliating, degrading and hurtful to individuals and groups. It can take a variety of subtle or overt forms that involve comments or conduct that are known, or ought reasonably to be known, to be unwelcome (Ontario Human Rights Code, 9.1f).

The following are examples of harassment and will not be tolerated;

  • Racial, religious, sexual, or ethno-cultural jokes based upon negative stereotyping
  • Name calling, insults, slurs or the use of names or titles which demean or degrade
  • Graffiti, written or electronic communication, notes, pictures, pin-ups, or graphics that demean, degrade, or portray messages that are, or reasonably known to be, unwelcome
  • Threats, bullying and physical intimidation
  • Sexual advances, comments, or touching that is, reasonably known to be, unwelcome

Consequences: Specific consequences may include any of the following:

  • Detentions
  • Exclusion from extra-curricular activities or field trips
  • Contact the parent/guardian (when the student is under 18 years of age)
  • Confiscate the weapon, drug or alcohol
  • In the case of physical assault, drugs, alcohol and weapons, contact the police
  • Conference with Vice-Principal, student, and parent
  •  Meeting with Child Youth Worker
  •  In-School suspension
  • Out-of-school suspension
  • Student contract
  • Expulsion

Final Evaluations and Examination Responsibilities

Attendance during exams and final evaluations is mandatory. A medical certificate must document any absences due to illness. Examinations will not be rescheduled to accommodate summer jobs, family plans/activities and/or vacations.
Students having two exams scheduled at the same time are to contact their Vice-Principal to reschedule on of their exams.

Drop and Add Deadlines

Ministry of Education rules dictate that student transcripts must indicate marks for courses not dropped within 5 days of the March report card.


Assemblies are an extension of the classroom; therefore, students are expected to attend and be attentive, respectful and courteous. Students exhibiting inappropriate behaviour will have to accept the consequences as established by Administration. Please note backpacks are not permitted at assemblies.

WCSSAA Requirements

WCSSAA regulations state that students eligible to participate in high school athletics must be registered as full time equivalent students as defined by the Ministry of Education and Training. This means that students in years 1-4 must take at least 6 courses all year and after the fourth year of high school, a student must be taking 4 courses all year.


Students attending Waterloo-Oxford are provided privileges in many areas. Students who on occasion abuse a privilege may have that privilege removed permanently or for a set period of time.


It is the student’s responsibility to have an approved combination lock on their locker. Locks may be purchased at the Main Office. Lockers must be locked when unattended. All students must use the lockers assigned to them by the Administration. If a change of lock or locker is requested, contact the Main Office. Students are NOT to share their locker or lock combinations with friends. Lockers are school property and can be entered at any time by Administration.

If your locker does not close easily, don’t force it—see a custodian immediately. Students choosing to leave valuables in their locker do so at their own risk. W-O cannot be held responsible for items that are lost or stolen. Students who damage lockers will make monetary restitution.


Although most students have busing provided for them, occasionally some students bring vehicles (autos, trucks, snowmobiles, motorcycles) to school. A parking registration must be completed and handed into the Main Office immediately. Students MUST register all vehicles they bring to school. It should be noted that students are neither allowed to sit in/on their vehicles during the school day, nor are vehicles to be used as alternate smoking areas. Drivers parking in unauthorized areas may be ticketed under the Wilmot Township Bylaw and/or lose their privilege.

Friends of Students Visiting the School

All persons visiting the school must report to the Main Office upon arrival to obtain a visitor’s pass. Visitors to the school will only be given permission to enter the school for a specific school-related purpose (social visits are NOT permitted). Arrangements to have a visitor attend a class MUST be made in advance in consultation with teachers and the appropriate Vice-Principal. Friends will typically not be given permission to visit the school.

Books and Materials

Books and materials lent to students must be returned to the appropriate teacher immediately upon notice. Students who officially drop a course must have a drop sheet signed by the subject teacher. Final school documents will not be issued until all equipment, books or materials have been returned or until payment has been received.

School Bus Transportation

Parents and students are able to login and view their transportation details. www.stswr.ca To login you will have to enter the following information:

  • Ontario Education Number (from report card)
  • Student’s birthdate (day, month, year)
  • Street Number (street # from student’s home address)
  • School (select school from the drop down)

RIDING THE BUS IS A PRIVILEGE. All rules of conduct applying to the school apply to conduct on school buses. Students are required to obey all instructions given by the bus driver. Rules governing school bus conduct are posted on all buses.

A student who does not respect the rights of others or endangers the safe operation of the bus may be subject to all consequences previously listed including the removal of bus privileges. Restoration will be at the discretion of the school officials after consultation with the student, parent or guardian, and bus driver.

Bussed students wishing to ride on an alternate school bus must obtain a bus pass from a secretary in the Attendance Office, outside of class time. Only students eligible for busing may ride on a school bus. Note: No passes will be issued the first 6 weeks of school.

Student Dismissal/Bus Cancellation/School Closure

During severe weather, please monitor the Board web site at www.wrdsb.ca or the transportation website at www.stswr.ca for school closure and/or bus cancelations. You may also listen to the local radio stations.

Parents have the option of keeping their children at home or picking them up before regular dismissal time when concerned about the weather conditions. It is the specific responsibility of parents to arrange alternative accommodation for their student if it is not possible for him/her to return home during an unscheduled school closure.

Public Health Nurse

The school nurse will be in the school on a scheduled basis. Appointments are to be made with the Guidance Office. Health emergencies must be reported to the Main Office.

First aid is available in the Phys. Ed. Office, or the Main Office. Eye wash locations are in the following rooms: 102,104, 202, 204, 208, 508, 537 and 538

Safety on the Highway

Students are not permitted to congregate on or near the highway—for their own safety and for the safety of the public using the highway.

Student Use of Cell phones

Use of cell phones, is at the discretion of the teacher. Please Note: Phones may be confiscated for the day and/or detentions assigned.

Smoking Policy

Smoking is not permitted for staff or students on any WRDSB school property.
The use of chewing tobacco is not permitted for staff or students on any WRDSB school property.

The Waterloo Region District School Board’s policy states that as of September 1, 1994 smoking will not be permitted in any school or Board facility or on Board property. The Board endorses, in principle, a total smoke-free environment.

The only smoking permitted at W-O will occur in the Compound Area. You must purchase a compound pass for $2.00 to be in this area. When you are in the compound you must have your Compound Pass with you.

There will be consequences for smoking at the front of either WODSS or Sir Adam Beck Public School.

Smoking on WRDSB property is a violation of the Ontario Tobacco Control Act. The purpose of this legislation is to reduce smoking, especially among young people, and to limit people’s exposure to second-hand smoke in public places. This legislation also calls for students to respect the privacy of those homes and businesses near the school by not smoking on their premises. As such, students choosing to smoke off school property in the “vicinity of the school” or on school property (including smoking within a vehicle located on school property) and not in the “Compound” will be considered to be in violation of the act. Infractions will result in consequences as outlined on the Compound Access Form (including suspension, notification to Provincial Offences Officer, and possible charges and fines).

Misuse of the Cafeteria, Gallery and or Hall 


  • Removal of cafeteria privileges
  • Suspension
  • Pay for damages and labour to clean
  • Losing privileges for attending prom/dances/etc.
  • Losing the privilege to attend Commencement

Acceptable Use Guideline

Use of technology is governed by all relevant federal (e.g., Copyright), provincial (e.g. Safe Schools Act 2000), WRDSB (e.g. Acceptable Use Guidelines) and local school (e.g., Code of Conduct, Student Discipline Procedures) laws and guidelines. Disciplinary action is taken by the school/site. The disciplinary action is deemed appropriate by the school/site using the appropriate procedure and/or by involving the appropriate law enforcement agency.

Violating the Acceptable Use Guideline may result in:

  •  restricted network access and/or access to computer technology
  •  loss of network access and/or access to computer technology
  •  suspension and/or expulsion
  •  civil and/or legal action

WODSS is responsible for:

  • providing access to telecommunications services and computer technology, as appropriate and available, to all students and staff
  • monitoring the students’ use of the telecommunications services for appropriate use and behaviour
  • dealing with student/staff abuse of privileges in a matter consistent with the school code of behaviour and this Acceptable Use Guidelines

Users of the telecommunications services and computer technology are responsible for:

  • being prepared to use these services for curricular and administrative purposes
  • using the resources and technology ethically and in an appropriate manner
  • using the resources and technology legally
  • adhering to the guidelines and/or rules of etiquette promoted by WODSS and in accordance with WRDSB policies and procedures
  • using the technology responsibly and adhering to the School Code of Conduct and the Acceptable Use Guideline

Use of these telecommunications services and computer technology is a privilege, not a right. The service is provided to students to enhance their educational experience and to staff to assist them in the performance of their jobs. The privilege may be revoked for unacceptable conduct and students or staff may be subject to disciplinary action. Abuse of the technology may also lead to civil and/or criminal action.

Unacceptable conduct includes the following, and other unmistakable misuse of the Technology:

  • Using Board technological property for personal, political, financial or commercial gain
  • Degrading or disrupting equipment or system/network performance of WRDSB or other systems (e.g. introducing a virus, attaching personally owned or non-approved, non-standard devices to the network)
  • Vandalizing equipment or the data of other users (e.g. opening up the equipment)
  • Gaining unauthorized access to resources, files, programs, other computer systems or technological entities (electronic trespassing)
  • Invading the privacy of individuals, harassing others or personally attacking others
  • Sharing or using others’ access codes, account numbers, passwords and other authorizations which have been assigned to them
  • Posting anonymous messages
  • Placing unlawful information on the Board technological property or distributing it via the system (e.g., hate literature)
  • Using abusive, offensive, degrading or objectionable language in public or private messages
  • Sending messages that are likely to result in the loss of a recipient’s work or in the disruption of the system/network (e.g., a computer virus)
  • Sending “chain letters” or global messages or other types of communications which would cause congestion of the system (e.g., spamming)
  • Sending or receiving messages and/or images which are inconsistent with the Board’s curriculum and conduct procedures. These include messages and/or images which are racist, pornographic, dangerous, obscene or contain threats of violence Plagiarism or copyright violation
  • Misuse of peripheral computer equipment (scanners, digital cameras, etc.)
  • Accessing email services which allow a user to be identified as other than themselves
  • Deliberately bypassing or attempting to bypass security provisions implemented by the Board (content filter, firewall, etc.)
  • Establishing or accessing websites, links, postings or email messages, which have a connection to the School Board and are criminal, degrading, defamatory or inappropriate
  • Downloading or posting inappropriate comments, defamatory remarks or pictures
  • Installing unauthorized, non-standard (non-ITS approved) software or operating systems
  • Developing or accessing programs that harass other users, infiltrate a computer system or alter the software components of a system
  • Using Board technological property to give out personal information such as home addresses, telephone numbers or credit card numbers
  • Using Board technological property to offer or provide goods or services or to advertise products
  • Using Board technological property to conduct political campaigns or advocate for or against candidates involved in municipal, provincial or federal elections
  • Downloading files that are not for educational purposes (e.g., games, MP3)

Plagiarism Policy

Preamble: Plagiarism is academic theft. Incidents of plagiarism have been increasing. While individual teachers, departments, and the administration have been dealing with these on a case-by-case basis.

Students must be taught how to properly cite the work of others in a manner that is appropriate for the grade and course. Plagiarism is the intentional use of someone else’s work without recognition of the author. Plagiarism ranges from downloading materials from the Internet to submitting another student’s work as your own.

It is the expectation that students will submit their own, original work for the purpose of demonstrating their learning. In the event that cheating or plagiarism occurs, the following consequences may be implemented, in consultation with administration, depending on the situation:

I. The student may be required to redo all or part of the assignment or assessment.
II. The student may be required to complete an alternate assignment or assessment.
III. The student’s work may be treated as a missed assignment.
IV. Additional consequences for cheating or plagiarizing material may include a loss of access to WODSS academic awards and scholarship opportunities. As well, potential disciplinary actions may include suspension.

The Learning Skills section of the student’s Provincial Report Card will be used to reflect incidents of cheating and plagiarism.

Financial Assistance

Students/families requiring financial assistance should contact any staff member. The staff member will ensure that the student’s issue is dealt with in an appropriate, sensitive and confidential manner.